Sports is such a vast field with different types of professions and hobbies created based on it. Sports trainers who provide training services for the particular sport they master in and vendors who sell sports equipment are just a few jobs that are possible due to the existence of sports. Since these jobs have clients to deal transact with to gain revenue, the trainers and vendors charge the clients to pay them in exchange for the service or product they provide to the clients. To formally charge their clients, they need to provide an invoice that reminds the clients to pay their dues. An invoice is a written document that is easy to make, once you get the hang of it. Read the article to know how to make one!
An invoice, or also referred to as a bill, is a document used in a sales transaction issued by a vendor to a buyer that states all the quantities and prices of products or services that the buyer has ordered from the vendor. In this case, whether you’re a seller selling sports equipment or a sports trainer, you can charge your clients through an invoice. The invoice also indicates the payment terms, such as schedule and mode of payment that the client must follow.
Invoices are important for vendors since they can be used for bookkeeping to record your earnings from your clients and at the same time use them as a reference for all the transactions you made with the client just in case if a dispute comes up.
Format your invoice by using a Word document or an Excel spreadsheet application. If you’re not sure how to format an invoice the way you want it to look, you can use a pre-made invoice format, by downloading the free sample invoice templates provided above. When you’re making an invoice, ensure that all or most details below should be included:
Include other finishing touches to your invoice to make it look officially yours such as putting the logo or letterhead of your business at the top of the invoice, and, if you’re feeling perky, a thank you message at the bottom of the invoice, along with your social media accounts to promote your business.
If a customer fails to pay the amount they owed from the vendor the consequences that are likely to happen is that the vendor will charge late fees. However, some vendors are considerate and will give the customer a last chance to pay their dues by giving them a deadline before they will charge for late fees.
The difference between an invoice and a receipt is that the invoice is made before the customer pays the amount they owe from the vendor while a receipt is issued after the payment has been received by the vendor from the customer. Invoices are requests for payments while receipts are proofs of payment.
Invoices are not a one-time, set-in-stone type of document. You need to create multiple copies of these that you will provide for every customer that you have. Before you finalize the invoice that you will officially use to charge your customers, make sure all the details in it are complete and they should be free from errors, especially with the unique numbering system you’ve set in each invoice. Remember that an invoice with mistakes, regarding the name, amount, and numbering system you’ve set can make it invalid. To help you get started making the invoice, download our free sample templates above to use as your guide!
